We’re seeking a Payroll/Accounts Receivable Administrator for one of our reputable clients in Santa Maria, CA. This is a full-time temp-to-hire opportunity with a pay range between $30 and $40 an hour. The schedule is Monday through Friday, 8AM to 5PM. If you’re interested in this role, apply today! We’d love to see your resume!
THIS POSITION REQUIRES A BACKGROUND CHECK AND DRUG TEST
Benefits if hired on by the client include:
- Paid Holidays
- Vacation
- Matching 401k
- Health Insurance
Duties & Responsibilities
- Verify and track employee hours using proprietary software. Resolve any discrepancies with Operations Manager
- Ensure all hours are accurate and properly coded and update proper documentation.
- Ensure that all cost codes for Workers Comp are correct.
- Ensure lunches are taken and prepare the meal/break exclusion for completion by employee.
- Submit timecards and dailies to Accounting Manager for review and processing. Disperse payroll on payday; make sure all documents are signed by employees.
- After each pay period, separate the dailies by job, scan and file appropriately.
- Submit daily logs to AP for job costing.
- Maintain records for production tracking, billing, and job completion records using spreadsheets and proprietary software.
- Create Invoices after Job is complete. Pull unbilled reports and bill according to project/client specifications.
- Process Accounts Receivable Payments. Research billing issues as needed. Scan and file billing packets, follow up on POs, and prepare AR aging reports.
- Prepare Preliminary Lien notices for all jobs and Process Preliminary Lien Notice requests from subcontractor/vendors; print and file electronically.
- Prepare T&M PO requests, prepare deposits, and update billing sheets.
- Prepare for weekly meeting/take meeting minutes. Attend weekly meetings.
- Maintain organized filing systems and provide general administrative and office support, including phones, reception backup, and office upkeep.
- Perform other duties as assigned
Skills & Qualifications
- A degree in a related field or equivalent experience is preferred.
- Minimum 3 years of experience in payroll administration, preferably in construction.
- Strong understanding of payroll principles and processes.
- Experience with construction accounting software (e.g., Foundation) is a plus.
- Proficiency in Microsoft Office Suite (Excel, Word, Windows).
- Excellent organizational skills, attention to detail, and communication skills.
- Ability to work independently and as part of a team.
- High energy self-starter with a professional demeanor.
- Must possess a valid Driver’s License.
- Ability to pass a background check and pre-employment drug screening.
Excel Personnel Services is an Equal Opportunity Employer; employment with Excel is governed based on merit, competence, and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.