We are currently recruiting for an Operations Administrator with a fantastic company bringing a unique level of expertise to the manufacturing process and serving their industry on a global scale. The person who will best fit this role is highly organized, detail-oriented, and comfortable multitasking. This is an excellent opportunity for anyone with administrative experience, so if you’re interested, submit your resume NOW because this position will fill quickly!
This is a full time, temp-to-hire position with a payrate of $22-$27/hr. (DOE). Hours from 7:30am to 4pm, Monday through Friday, or alternatively, 9 hour days Monday through Thursday and a 4 hour day on Fridays.
Duties & Responsibilities:
- Inspect, package, label, and ship customer orders daily in accordance with customer and shipping requirements.
- Receive incoming parts and materials from customers, suppliers, and outside processors; inspect and verify against the receiving log and established process.
- Create and maintain job folders for incoming and in-process work orders.
- Perform inventory management, including cycle counts and reconciliation of on-hand stock.
- Contact suppliers to check on the status of open purchase orders and outside-processed parts.
- Contact customers when additional information is needed or support is required to keep orders moving.
- Support Accounting with the intake, processing, and payment of outside-processed goods.
- Obtain quotes from outside suppliers for outside processing and other purchased services.
- Assist with facilities management and procurement of supplies and equipment.
- Provide administrative support to Operations, Manufacturing, Quality Control, Accounting, and Compliance.
- Serve as a trained backup for Accounting, Compliance, and Operations roles during absences.
- Monitor receiving, manufacturing, and shipping activity to help ensure schedules and customer deadlines are met.
- Assist in preparing documentation and records required for audits and compliance reviews.
- Maintain accurate tracking of jobs — status, location, and due dates — within the company’s job tracking system.
- Work as an additional sign-off and set of eyes for numerous internal processes.
- Develop strong working relationships with team members across departments.
Required Skills:
- Shipping, Receiving & Freight Coordination (packing lists, bills of lading, carrier coordination).
- Inspection & Verification against receiving logs, purchase orders, and process documentation.
- Packaging & Labeling Standards.
- Inventory Control & Cycle Counting.
- Microsoft Excel (intermediate-to-advanced: formulas, PivotTables, VLOOKUP).
- Productivity software including MS Office, QuickBooks, FileMaker.
- PreVeil Encrypted Communication System.
- ERP/MRP System Proficiency (e.g., Epicor, JobBOSS, SAP, Oracle NetSuite, Sage, etc.).
- Purchase Order Creation & Coordination for parts requiring outside processing.
- Procurement & Supplier Quote Requests.
- Facilities Management Support.
- Documentation & Record-Keeping for audits and compliance review.
- Vendor/Supplier Database Management.
- Understanding of AS9100 / ISO 9001 Quality Management Systems is preferred but not required.
We provide equal employment opportunities in hiring, promotion, transfer, compensation, benefits, and all other employment decisions. These opportunities and other conditions of employment are extended to qualified applicants and employees without regard to an individual’s ancestry, race, color, religious creed, sex, pregnancy, genetic information, sexual orientation, gender, gender identity (including transgender) or expression, age, marital status, medical condition, mental or physical disability, national origin, citizenship/immigration status, military or veteran status, or any other protected status under applicable laws.