We are currently recruiting for an Office Manager for a close-knit company that prides itself on serving the community. This is a fantastic opportunity for anyone seeking a managerial position, so if you’re interested, submit your resume NOW because this position will fill quickly!
The Office Manager position is a direct hire opportunity located in Santa Ynez, CA. Hours are from 8am to 5pm, Monday through Friday, with some flexibility. The rate of pay starts at $25/hr.
**THIS POSITION REQUIRES A BACKGROUND CHECK**
Benefits if hired by client include:
- Two weeks of time off
- Health reimbursement program
- Fuel stipend for out-of-area commute
- Eligibility for future 401k plan
Duties & Responsibilities:
- Tax Return Assembly
- Supervise the tax return assembly process, ensuring accuracy and compliance with regulatory standards.
- Collaborate with the tax, accounting, bookkeeping, and resolutions teams to optimize workflows and meet deadlines.
- Client Service Requests
- Act as a central point of contact for client service requests, ensuring timely and effective
- Foster positive client relationships through professional communication and problem solving.
- Supply Management
- Manage and maintain office supplies, ensuring adequate inventory
- Liaise with vendors to procure supplies and negotiate favorable terms.
- Calendar Monitoring
- Effectively manage calendars for executives and team members, scheduling appointments and meetings.
- Coordinate with team members to ensure deadlines are met and priorities are aligned.
- Executive Assistance
- Provide executive assistance, including correspondence, remote arrangements, and meeting preparation.
- Support executives in maintaining a high level of organizational efficiency.
- Billing and Payments
- Oversee the billing process, ensuring accurate and timely invoicing.
- Manage payments, address discrepancies and facilitate a smooth financial transaction process.
- Document Management
- Implement and maintain an efficient document management system, ensuring confidentiality and accessibility.
- Organize and categorize documents to facilitate streamlined operations.
- Task Assignment
- Efficiently assign tasks to team members, ensuring alignment with project goals and deadlines.
- Monitor task progress and provide support as needed.
- Timesheet Reviews
- Review and analyze timesheets for accuracy and completeness.
- Collaborate with the executive team to ensure adherence to company policies.
Skills & Qualifications:
- Bachelor’s degree preferred; but not required for consideration.
- Accounting experience is preferred but not mandatory.
- Proficient in Microsoft Office, Lacerte, CanopyTax, CFS, Zoom, QuickBooks, WebEx, Adobe, and Slack.
- Bilingual English/Spanish is a plus.
- Excellent analytical and problem-solving skills, with attention to detail.
- Strong communication and interpersonal skills, with the ability to work effectively with diverse teams.
We provide equal employment opportunities in hiring, promotion, transfer, compensation, benefits, and all other employment decisions. These opportunities and other conditions of employment are extended to qualified applicants and employees without regard to an individual’s ancestry, race, color, religious creed, sex, pregnancy, genetic information, sexual orientation, gender, gender identity (including transgender) or expression, age, marital status, medical condition, mental or physical disability, national origin, citizenship/immigration status, military or veteran status, or any other protected status under applicable laws.