Do you want a job where your talents can be recognized, and your career elevated? Do you want to be part of an intelligent and diverse team of individuals? If so, submit a resume today! We are currently recruiting for an Office Coordinator with a fantastic company that has been established for 30 years and which services over 40 countries around the world! If you want to work for a company that uses top of the line, state of the art technology and you take pride in knowing you are helping to provide a service to an international audience, submit your resume ASAP!
The Office Coordinator position is a full-time temp to hire position in Santa Maria, CA. Hours are from 8am to 5pm Monday through Friday. The rate of pay is between $19 and $22/Hr (DOE).
Benefits if hired by the client include medical, dental, vision and 401K.
**THIS POSITION REQUIRES A BACKGROUND CHECK**
Duties & Responsibilities:
- Provide direct administrative support to management, including email correspondence and generating and distributing memos, letters, spreadsheets, and forms.
- Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests.
- Manage the front desk/reception operations, greeting guests who enter the office and acting as the first point of contact for employees, candidates, and vendors.
- Perform general administrative tasks, including answering and directing phone calls, email correspondence, meeting minutes, coordinating meeting agendas, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
- Oversee and order office supplies and food deliveries for group meetings, anticipating requirements, stocking supply stations, and ensuring equipment is in working order.
- Keep the office clean, stocked, and organized throughout the kitchen, conference rooms, stock and storage rooms/closets, and communal areas.
- Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, office layout, etc.
- Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conference.
- Run errands to other offices, stores, and other locations when needed.
- Coordinate domestic and international travel arrangements for all levels of staff members and or guests.
- Maintain contact database, employee list, and inventories up to date.
- Research information using available resources to satisfy management and customer inquiries.
- Respond quickly, professionally, and accurately to all emails from the CEO, Directors, Managements, and Employees.
- Other reasonably related business duties as needed or as assigned by the Office Manager, Supervisor, or Executives.
- Routinely handle objects weighing up to 15 lbs. and on occasion may be expected to lift objects weighing up to 25 lbs.
- Other duties as assigned.
Skills & Qualifications:
- Administrative-related degree or, at a minimum, a High School diploma
- Experience in a previous Administrative position is a plus
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multitask
- Excellent time management skills and the ability to prioritize work and multitask
- Strong communication skills, including active listening and clear articulation
- Knowledge of Microsoft Office (Excel, Word, PowerPoint) and/or Google Workspace (Google Sheets, Docs, Slide)
- Easily adaptable to the fast-paced work environment
Excel Personnel Services is an Equal Opportunity Employer; employment with Excel is governed based on merit, competence, and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.