We’re seeking an Office Administrator to join one of our valued clients in Santa Maria, CA. This is a full-time temp-to-hire opportunity with a pay range of $27 to $30 based on experience. The schedule for this role is Monday through Friday 8am to 5pm. If you’re interested in this role, apply today! We’d love to see your resume!
Duties & Responsibilities
- Serve as the onsite point of contact for Santa Maria office needs and day-to-day readiness
- Coordinate vendors (cleaning, maintenance, IT/telecom as applicable) and track open issues through resolution
- Liaise with building management/landlord for facility-related requests and communications
- Manage office supplies, purchasing requests, and basic budget tracking as assigned.
- Maintain office organization and required workplace postings in coordination with our partner client
- Coordinate mail/deliveries and maintain basic office logs as applicable.
- Support office projects like moves, signage, access/badges, or minor office upgrades as needed.
- Support a positive office environment by coordinating basic employee engagement and integration activities in alignment with management.
- Coordinate onboarding/offboarding and leave administration logistics, in partnership with our service provider.
- Maintain and store confidential employee files and required acknowledgements.
- Support recruitment and training/employee communication logistics as needed.
- Track completion of policy acknowledgements and required training assignments as applicable.
- Assist with timekeeping coordination.
Skills & Qualifications
- Bachelor’s degree in business administration or related field
- 2+ years of experience in operations coordination, office administration or human resources
- Strong organization and task management (able to manage multiple priorities)
- Bilingual English/Spanish (preferred)
- Comfortable working with systems (Google Workspace/Excel, HR portals, DocuSign)
- Strong written and verbal communication
- High integrity and ability to handle confidential information
- Customer service mindset
Excel Personnel Services is an Equal Opportunity Employer; employment with Excel is governed based on merit, competence, and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.