We are currently recruiting for an Admin Assistant/Paralegal working in a legal setting. This is a fantastic opportunity for anyone with legal office experience, so if you’re interested, submit your resume NOW because this position will fill quickly!
The Admin Assistant/Paralegal is a temp-to-hire opportunity located in Lompoc, CA. Hours are from 8am to 5pm, Monday through Thursday. Pay ranges from $21 to $23/hr depending on experience.
**THIS POSITION REQUIRES A BACKGROUND CHECK AND DRUG TEST**
Benefits if hired include: Medical insurance, sick time, PTO, paid holidays, SEP IRA contributions, and a Costco membership.
Duties & Responsibilities:
- Answer phones, schedule appointments, and maintain office calendar
- Greet/interact with clients in the office
- Draft correspondence and other documents related to client matters for attorney review
- Printing of estate planning documents and preparation of document binders
- Maintain office organization, cleanliness, and supplies
- Interface with courts, clients, financial institutions, and government agencies
- Actively monitor email, phone calls, and other client communication to maintain current project status and actively prioritize newly assigned projects
- Appropriately respond to client questions and concerns
- Support marketing and client communication efforts as needed
- File documents with various California Courts in compliance with all court rules on electronic platform.
- Proactively assist clients through Probate Administration with attorney oversight
- Conduct legal research on client related issues
- Maintain organized client files (both electronic and hardcopy)
- Track deadlines and manage calendaring of court hearings, client meetings, and critical dates
Skills & Qualifications:
- Required:
- Exceptional written and verbal communication skills
- Ability to work independently, exercise good judgment, and maintain confidentiality
- High proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams)
- Notary Public commission (or willingness/ability to obtain)
- Preferred:
- Knowledge of Clio case management software (Grow, Manage, and Draft)
- Minimum of 3 years of experience in law office setting
- Paralegal certification or equivalent education/training
- Knowledge of California probate and trust procedures and terminology
We provide equal employment opportunities in hiring, promotion, transfer, compensation, benefits, and all other employment decisions. These opportunities and other conditions of employment are extended to qualified applicants and employees without regard to an individual’s ancestry, race, color, religious creed, sex, pregnancy, genetic information, sexual orientation, gender, gender identity (including transgender) or expression, age, marital status, medical condition, mental or physical disability, national origin, citizenship/immigration status, military or veteran status, or any other protected status under applicable laws.