We are seeking a highly organized, proactive, and detail-oriented Office Manager/Bookkeeper to oversee daily operations, coordinate team workflows, and support executive leadership. This is a full time, temp-to-hire opportunity located in the Santa Ynez Valley. Hours are from either 7am to 3:30pm or 7:30am to 4pm. The rate of pay ranges from $26 to $35 an hour (DOE).
Duties & Responsibilities:
- Monitor and manage daily calls, email communications, and follow-ups.
- Supervise the processing and documentation of all administrative tasks.
- Maintain organization of all inbound/outbound mail, scanning client documents, and distributing to appropriate team members or files.
- Monitor task completion and workflow progression.
- Processing payments, invoices, income and receipts and entering data into accounting software or databases then filing hard copies.
- Paying vendor invoices and tracking bank account balances.
- Verifying the accuracy of business accounts and alerting the accountant of errors.
- Developing monthly financial statements including cash flow, profit and loss and balance sheets.
- Preparing employee wages and managing employee expense claims.
- Helping the Accountant with administrative duties and preparing yearly accounts.
Required Skills & Qualifications:
- 3+ years in office management or administrative leadership.
- Proven ability to lead a team, manage workflows, and implement efficient systems.
- Exceptional organization, attention to detail, and multitasking skills.
- Strong communication and interpersonal skills; capable of engaging with clients and team members with professionalism.
- High proficiency in Microsoft Suite (to include Excel), QuickBooks.
- Valid CA Driver License – Will be driving to bank and post office.
Preferred Skills & Qualifications:
- Knowledge of Bill.com
- Bilingual (English/Spanish)
We provide equal employment opportunities in hiring, promotion, transfer, compensation, benefits, and all other employment decisions. These opportunities and other conditions of employment are extended to qualified applicants and employees without regard to an individual’s ancestry, race, color, religious creed, sex, pregnancy, genetic information, sexual orientation, gender, gender identity (including transgender) or expression, age, marital status, medical condition, mental or physical disability, national origin, citizenship/immigration status, military or veteran status, or any other protected status under applicable laws.